Tracking is the term used to describe the process of organizing your legislation into different groups. Each group is referred to as a track. JRLR promotes multi-moding by allowing an unlimited number of tracks to be created and an unlimited number of types of tracks that can be created. Some examples of multi-moding tracking types are:
By Client – This mode is used by lobbying firms and law firms to group legislation by their clients. In the reporting phase you can then run reports for each individual client. With multi-moding, you can combine a client type with a priority type to run a report of all high priority bills for a particular client.
By Position – Tracking allows the assignment of a position on each entry. Assigning a position is valuable for several reasons. First, it is a reminder of your position on the bill when you are covering several hundred bills and it is difficult to remember each one simply by bill number. Secondly, through voting statistics you can analyze legislators to find out which members are voting for your position or against it.
By Priority – Organizing by priority helps focus on the bills of greatest importance. Priority notations are made next to the bill number on reports so that instant decisions can be made without further research. For example, which person on your staff should attend a certain committee meeting, or whether your presence is needed in the gallery during debate on a particular bill, or which bills should be the focus of a lobbying or grassroots effort by they are statistically falling behind.
By Subject – Subject, area, company or agency division allows reports to be generated for a business organizational unit as well as give instant information when reviewing a committee meeting schedule, tracking report, NIGHTWriter report, Advanced Search, calendars and more.
By Analyst – Whether your group uses ATLAS to organize your internal analyses on legislation or whether your experts are keying information directly into the system, knowing who the analyst is on a particular bill when it is up for consideration on a calendar informs you of who to contact when amendments are being considered or who the internal expert is with regards to questions on different bill drafts.
By Cell Phone – The ALERT notification service will send a text message directly to the cell phone, PDA, or email within seconds of when an action occurs on specific legislation or when a new version of text is available.
Because of report options that allow you to show the tracking assignments, with one look at a bill where multi-moding is used you can tell which client you are tracking this bill for, what their position is, how important it is, what general subject area the bill is about, who the support staff person is that is the expert on this particular bill, and whether or not you are going to be notified if any action occurs on this bill or any new version of text becomes available.